Responsibilities

• Ensure timely reconciliation of vendor account statements and follow-up accordingly with the operations team
• Monthly review and analysis of the AP Aging and outstanding check register
• Direct the completion and review cash reconciliations for bank accounts
• Direct the Accounts staff to complete monthly cash reconciliations to ensure reconciliations are properly completed and cleared on a timely basis
• Supervise check inquiries as it relates to the status of checks outstanding, paid, stopped, etc.
• Monitor daily positive pay exceptions from various banks and make payment decisions after researching/validating
• Oversee and manage annual 1099 process
• Oversee and manage company T/E expense reporting and compliance
• Direct staff to identify and compile outstanding check data from various sources to ensure compliance
• Oversee the due diligence process, verify that escheated checks are valid, and delegate the reissue to the property owner or remittance to the state to accounts payable staff
• Supervise/manage accounts payable operations 
  • Manage workload and workflow of accounts payable team
  • Manage payment runs
  • Reconcile vendor statements
  • Manage Standard operating procedures and update as necessary
  • Review all accounts payable batches for proper coding before posting to the general ledger
  • Ensure that staff expenses are paid appropriately and in a timely manner and that vendors are paid correctly and within established time limits
  • Approve new vendor setups, audit vouchers over $25K
  • Send weekly reports of accounts payable and expense payments in order to complete intercompany payback

• Ad hoc projects as needed

Requirements

• Bachelor's Degree in Business, Accounting, or Finance required
• 7+ years of progressive accounting experience in Freight Forwarding transactional accounting
• 2-5 years in a supervisory level
• Experience in cash and payables reconciliations, detailed knowledge of transactional accounting process 
• Excellent supervisory skills for directing and developing accounts staff
• Ability to evaluate performance, establish work priorities, and delegate tasks 
• Experience using Word, Excel, SAP, and EDI/CargoWise
• Excellent communication skills and strong organizational skills
• Demonstrate ability to work independently and with little supervision and cooperatively in a team
• Continuous training, best practices, and participating in a professional Accounting Organization such as the AAPA (American Accounts Payables Association)